Activity Tracking

VariantMiner provides comprehensive activity tracking to monitor user actions, system events, and data changes. This feature is essential for compliance, security, and operational oversight.

Overview

Activity tracking captures:

  • User Actions: All user interactions with the system

  • Data Changes: Modifications to files, samples, and reports

  • System Events: Automated processes and system operations

  • Security Events: Login attempts, permission changes

  • API Usage: Programmatic access and integrations

Activity Types

User Activities

  • Authentication: Login/logout events

  • Navigation: Page visits and section access

  • Data Operations: File uploads, sample creation, order management

  • Analysis Actions: Variant filtering, classification, reporting

  • Administrative: User management, workspace configuration

System Activities

  • File Processing: VCF processing, database generation

  • Background Tasks: Automated analysis, cleanup operations

  • Integration Events: External system communications

  • Maintenance: System updates, backups, maintenance tasks

Data Audit Trail

  • Creation: New records created

  • Modification: Changes to existing data

  • Deletion: Data removal (soft/hard deletes)

  • Access: Data viewing and retrieval

  • Export: Data downloads and exports

Accessing Activity Information

Personal Activity Dashboard

From User Profile:

  1. Click your profile menu (top-right corner)

  2. Select "Activity" tab

  3. View your recent actions and system interactions

Information Displayed:

  • Recent actions with timestamps

  • Files accessed and operations performed

  • Analysis activities and report generation

  • Login history and session information

Workspace Activity

From Workspace Dashboard:

  1. Navigate to your workspace

  2. Click "Activity" or "Recent Activity" section

  3. View workspace-specific activity feed

Workspace Activity Includes:

  • All user actions within the workspace

  • File processing and analysis events

  • Collaborative activities (comments, sharing)

  • Administrative changes to workspace

Organization Activity

For Organization Administrators:

  1. Navigate to Organizations section

  2. Select your organization

  3. Click "Activity" tab

Organization-Level Tracking:

  • User management activities

  • Workspace creation and modification

  • Organization-wide policy changes

  • Cross-workspace activities

Activity Details

Timestamp Information

  • Precise Timing: Down to millisecond accuracy

  • Time Zones: Displayed in user's local time zone

  • UTC Standard: Stored in UTC for consistency

  • Duration Tracking: How long operations took

User Context

  • User Identity: Who performed the action

  • Role Information: User's role at time of action

  • Session Details: Browser, IP address, location

  • Authentication Method: How user was authenticated

Action Details

  • Action Type: Category of activity performed

  • Target Object: What was acted upon (file, sample, etc.)

  • Before/After States: Changes made to data

  • Success/Failure: Whether action completed successfully

System Context

  • System Version: VariantMiner version at time of action

  • Server Information: Which server processed the request

  • Performance Metrics: Response times, resource usage

  • Error Information: Details about any failures

Activity Search and Filtering

Search Capabilities

Filter activities by:

  • Date Range: Specific time periods

  • User: Individual user or group of users

  • Activity Type: Specific categories of actions

  • Objects: Particular files, samples, or reports

  • Success Status: Successful or failed operations

Common Search Patterns

User Activity Review:

User: [specific user]
Date Range: Last 30 days
Activity Type: All

File Processing Audit:

Activity Type: File Processing
Date Range: [specific period]
Status: Failed

Security Review:

Activity Type: Authentication
Date Range: Last 7 days
User: All users

Export Options

  • CSV Format: Spreadsheet-compatible export

  • JSON Format: Structured data for analysis

  • PDF Reports: Formatted activity reports

  • API Access: Programmatic data retrieval

Compliance and Audit

Regulatory Compliance

Activity tracking supports:

  • HIPAA: Healthcare data access logging

  • ISO 15189: Medical laboratory quality systems

  • CAP: College of American Pathologists requirements

  • GDPR: European data protection regulations

Audit Trail Requirements

  • Immutable Records: Activity logs cannot be modified

  • Complete Coverage: All significant actions logged

  • User Attribution: Clear identification of responsible users

  • Temporal Accuracy: Precise timing information

Retention Policies

  • Default Retention: Activities retained for regulatory periods

  • Extended Retention: Critical events retained longer

  • Archive Process: Older activities moved to long-term storage

  • Deletion Policies: Secure removal after retention period

Security Monitoring

Suspicious Activity Detection

System monitors for:

  • Failed Login Attempts: Multiple failed authentication attempts

  • Unusual Access Patterns: Access outside normal hours/locations

  • Privilege Escalation: Attempts to access unauthorized data

  • Bulk Operations: Large-scale data access or export

Security Alerts

Automated notifications for:

  • Multiple Failed Logins: Account lockout situations

  • Administrative Changes: User role or permission modifications

  • Data Export: Large data downloads or exports

  • System Access: Access from new devices or locations

Incident Response

When security events occur:

  1. Immediate Logging: Event captured in activity log

  2. Alert Generation: Notifications sent to administrators

  3. Investigation Tools: Detailed activity analysis available

  4. Response Actions: Account lockout, access restriction options

Performance Monitoring

System Performance Tracking

Monitor system health through:

  • Response Times: How quickly operations complete

  • Error Rates: Frequency of failed operations

  • Resource Usage: System resource consumption

  • User Load: Number of concurrent users and operations

Bottleneck Identification

Activity data helps identify:

  • Slow Operations: Which processes take longest

  • Peak Usage: Busiest times and resource constraints

  • Error Patterns: Common failure points

  • User Impact: How performance affects user experience

Privacy Considerations

Data Protection

  • User Privacy: Personal information is protected

  • Access Control: Activity viewing restricted by permissions

  • Data Minimization: Only necessary information collected

  • Anonymization: Research use may anonymize activity data

Consent and Transparency

  • User Awareness: Users informed about activity tracking

  • Consent Management: Compliance with consent requirements

  • Data Subject Rights: Users can request their activity data

  • Transparency Reports: Regular reporting on data collection

Administrative Tools

Activity Management

Administrators can:

  • Configure Tracking: Enable/disable specific activity types

  • Set Retention: Configure how long activities are stored

  • Manage Access: Control who can view activity information

  • Generate Reports: Create custom activity reports

Integration Options

  • SIEM Integration: Export to security information systems

  • Analytics Platforms: Connect to business intelligence tools

  • Notification Systems: Route alerts to external systems

  • API Access: Programmatic access to activity data

Best Practices

For Users

  • Regular Review: Periodically check your activity for accuracy

  • Secure Sessions: Log out properly to close sessions

  • Report Issues: Report suspicious activity to administrators

  • Follow Policies: Adhere to organizational data use policies

For Administrators

  • Regular Monitoring: Review activity patterns regularly

  • Policy Enforcement: Use activity data to enforce policies

  • Performance Analysis: Monitor system performance trends

  • Security Reviews: Regular security-focused activity analysis

Need to investigate specific activities? Contact your system administrator for detailed activity analysis and reporting.

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